Long intake calls
New patient calls pull the front desk into repetitive questions when the team should be checking in patients.
New-patient intake built for dental practices
New patient intake, completed by voice before the visit.
Clincy calls new patients, collects insurance and health history, and writes everything back into your practice management system so your front desk stops chasing forms.
Active intake call
James Miller
Appointment
New Patient Exam
Status
Intake in progress
Call time
08:42
Captured in real time
Open Dental sync readyInsurance Completed
Health History Completed
Allergies Confirmed
Medications Confirmed
Preferred Contact Text
Intake Summary
Intake CompleteClincy
Can I confirm your allergy history before your visit?
Patient
Yes, penicillin allergy. No latex allergy.
Clincy
Got it. I will add that to your intake summary.
Ready for clinical review
Demographics
Insurance
Health History
Consent
The intake bottleneck
Your front desk should not spend 15 minutes collecting intake.
New patient calls often turn into long intake conversations. Forms go unfinished. Patients arrive without insurance or health history completed. The front desk gets pulled away from check-ins, callbacks, and patient care.
Incomplete forms
Insurance, medications, allergies, and consent often arrive half finished or not at all.
Delayed appointments
Missing intake details slow down check-in and leave the clinical team starting cold.
Features
Everything needed to get a new patient ready.
Clincy collects the same details your team chases manually, then turns them into clean structured intake data.
Voice-led patient onboarding
Clincy speaks with new patients naturally and collects the information your team needs before the visit.
Insurance and demographics capture
Collect carrier, subscriber details, date of birth, address, phone, email, and preferred contact method.
Health history and allergy review
Ask the required clinical intake questions before the patient arrives, so missing information does not slow down the appointment.
Callback scheduling
If it is not a good time, Clincy can schedule a better time and call the patient back.
Multilingual support
Support patients in English and Spanish, with more languages later.
PMS writeback
Captured fields are structured and pushed back into the practice management system.
How it works
From booked appointment to completed intake.
A focused workflow that starts when a new patient appears on the schedule and ends before they walk in.
New patient is created
The patient books online or the front desk adds them to the schedule.
Clincy starts intake
The AI calls the patient or lets them schedule a convenient intake call.
Information is captured
Clincy collects demographics, insurance, medical history, allergies, and visit concerns.
PMS is updated
The structured intake summary is written back before the patient arrives.
Integrations
Designed to work with your existing dental systems.
Initial MVP focuses on Open Dental, with other PMS integrations planned around the same structured intake workflow.
Open DentalDentrixEaglesoftCurve DentalDenticonCareStackMore coming soon
Open Dental Writeback
Synced12 fields mapped
Intake Queue
Synced8 ready today
Exceptions
Synced2 need review
Comparison
Not another phone bot. Intake that actually prepares the visit.
Clincy Voice is narrow on purpose: complete new-patient intake before the appointment starts.
| Workflow | Clincy Voice | Paper / PDF Forms | Front Desk Calls | Generic AI Receptionists |
|---|---|---|---|---|
| Completes intake by voice | Yes | No | Partial | Partial |
| Captures insurance details | Yes | Partial | Yes | Partial |
| Captures health history | Yes | Partial | Yes | No |
| Schedules callback if patient is busy | Yes | No | Manual | Partial |
| Writes structured data to PMS | Yes | No | Manual | Rarely |
| Dental-specific workflow | Yes | No | Yes | No |
| Reduces front desk call time | Yes | No | Partial | Partial |
Pricing
Simple pricing for early clinics.
Start with a focused pilot built around new-patient intake and Open Dental sync.
What the pilot includes
New patient voice intake
Up to 100 intake calls/month
Open Dental sync
Intake summary dashboard
Setup support
Callback scheduling
Pilot Plan
Early clinics$299/month
Custom pricing for multi-location groups.
FAQ
Frequently asked questions.
Stop chasing intake forms before every new patient visit.
Let Clincy collect the information before the patient walks in.